Understanding Calendar Shading

Appointments on your calendar appear in different shades, depending on how the appointment is shown:

  • Busy: The appointment displays as gray.

  • Free: The appointment displays as white.

  • Out of the Office: The appointment displays as dark gray.

  • Tentative: The appointment displays as gray with white and gray stripes on the side.

To change an appointment’s Show Appointment As status:

  1. Open the appointment, then click Busy, Free, Tentative, Out of the Office, or Tentative from the Show As drop-down menu.

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